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3 Business Events case study with Photo Gallery

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Special business event photography case study

ACTA International Clinical Trials Conference

Australian Clinical Trials Alliance is the national peak body for clinical trial networks, coordinating centres and quality registries conducting investigator-initiated clinical trials. 

Australasian Sleep Association Conferences

The Australasian Sleep Association (ASA) is the peak scientific body in Australia and New Zealand representing clinicians, scientists and researchers.

68th Scientific Meeting of the Cardiac Society ANZ

Annual Scientific Meeting of the Cardiac Society of Australia and New Zealand, in conjunction with the International Society for Heart Research (Australasian section)

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The Brief

Document

Capture quality photos in a photojournalistic documentary style that are ready to share

Budget

Work within the various Clients photography budgets and meet all the photo brief requirements

Turnaround

Capture and process photos on single and multi day business events while delivering highlights within timeframe

Major Sponsors & Exhibitors
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Background

This photography special business event case study has been created to assist business event managers and planners to make a case for using professional Sydney photographers at their future in person and hybrid events.

Orlando Sydney Event Photography worked with all the other vendors and media to deliver all photos in less than 3 days. This gave the client, event manager and attendees maximum follow up exposure. One of the later business events was also using COVID Safe protocol and venues.

For other photo gallery case studies also check out 3 Doltone House Venue Photo Galleries and 4 Sydney City Venue Photo Galleries.

Challenges

With most business events having a full program of speakers in multiple rooms it was required we be 100% focussed on the running order and not miss key presentations. Keeping to the schedule was critical to the smooth running and documenting all the business events. Programs included day time activities with international experts, followed by an exhibition in adjoining spaces. At night, the program continued for the gala dinner awards nights at a different venue to photograph the recipients receiving their special achievement awards and all the fun way into the night. Budget for some of the business events had some elasticity while others did not as there was a fixed amount allowed for in the photography budget. Having a good working relationship with The Conference Company there was always a happy agreeable middle ground.

Solutions

Working closely with The Conference Company, Orlando Sydney Event Photography studied the programs and drew upon our extensive experience at the selected venues. Local Sydney knowledge, proximity to the venues and understanding the flow of the various function spaces made a big difference in meeting the photography briefs. Having the right camera gear and equipment also helped keep the focus on the speaker, expo and awards sessions over 12-16 hour days. Some events ran from 8am and finished after dinner and dancing at 11pm.

Outcomes

Successfully covered the entire program for each business event series. Speakers, exhibitors, sponsors and the venue able to access the photos in less than the industry standard time of one week.

All presentations, break-out rooms, trade show spaces and food service. We worked in and only captured photos that demonstrated covid safe compliance and instructional signage and protocols being followed.

Highlight photos were digitally delivered after each major session or day. Full photo albums delivered in with an easy one click access to high and web ready photos. All participants were able to use the photos to promote their attendance, the event and the healthcare community.

Photos were used across all social media channels, industry journals and on business and personal websites.

Venues

ACTA International Clinical Trials Conference

Day Conference: ICC Darling Harbour Sydney
About: International Convention Centre Sydney (ICC Sydney) affords delegates, exhibitors and visitors convenient access to Sydney CBD.
https://www.iccsydney.com.au/

Night Dinner Party: Doltone House, Darling Island
About: Doltone House Darling Island housed in the first 6 star green rated building in NSW and offers a beautiful waterfront setting within minutes of Darling Harbour
https://www.doltonehouse.com.au/

Types of Events: Conference and Formal Dinner Awards
Photo Coverage: Covering registration desk, opening session, morning tea/exhibition, second session, lunch and exhibition.

Venues

Australasian Sleep Association Conferences

Day Conference: ICC Darling Harbour Sydney
About: International Convention Centre Sydney (ICC Sydney) affords delegates, exhibitors and visitors convenient access to Sydney CBD.
https://www.iccsydney.com.au/

Dinner awards: ICC Sydney Grand Ballroom

Types of Events: Conference, Expo and Formal Dinner Awards
Photo Coverage: Registration, opening speeches, morning tea/exhibition, second session, lunch and exhibition. Gala diner awards.

Venue

68th Scientific Meeting of the Cardiac Society ANZ

Conference: ICC Sydney, Cockle Bay Room

Broadcasting: The Live Hybrid and Virtual event from 5 locations in Australia and New Zealand.
https://www.iccsydney.com.au/

Types of Events: Hybrid / Virtual and Live Conference
Photo Coverage: Registration, welcome speeches, morning tea, second session, lunch and the live feed breakout rooms.

Extra reasons to get in touch

100%

Success Rate

Event photographers in Sydney you can depend on

120-600

Photos Delivered

Number of photos on average per business event in Sydney CBD

Photo Gallery

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